9 Form Employment Eligibility Verification

In the United States, employers are required to keep on file a the Employment Eligibility Verification Form, Form I-9, for all employees for a period of three years from the date of hire or one year from the date of the employee termination, whichever is later. Form I-9 documents an employee's right to work in the United States and his legal identity. The form lists which documents the employee may produce to verify work authorization and identity. Some documents, such as a U.S. Passport or U.S. Passport Card, may be used to verify both identity and work authorization, while others, such as a State-issued driver's license or ID card, verify only identity and must be produced in conjunction with a document to verify work authorization, such as a Social Security Card. Employers do not file this Form with any government entity, while they are required to keep it on file, accessible for inspection upon request by an authorized government official or agent.

Fast Facts

  • For employers wishing to follow up on documents provided to them by employees in order to verify the worker's eligibility to work in the United States, the U.S. Citizenship and Immigration Services (USCIS) provides a free and voluntary service through its website, E-verify.
  • The only version of Form I-9 that is considered valid is the revision dated February 2, 2009.
  • Form I-9 falls under the administrative responsibility of USCIS, an agency within the Department of Homeland Security.

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